Privacy Policy
This Privacy Policy explains how Laurentiu Robert Niculescu ("we", "us", "our") collects, uses, stores and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
The data controller responsible for your personal information is:
- Name: Laurentiu Robert Niculescu
- Trading as: Niculescu Accounting
- Address: Dagenham, London, RM10, UK
- Email: info@laurentiuniculescu.co.uk
- Phone: 07853 610 930 / 020 3740 1223
2. What Personal Data We Collect
We may collect and process the following categories of personal data:
Information you provide directly
- Full name and contact details (email address, phone number, postal address)
- Information submitted through our contact form
- Financial information necessary to provide accounting and tax services
- Business information including company registration details, VAT numbers, and financial records
- Identity documents required for anti-money laundering (AML) verification
Information collected automatically
- IP address and browser type when visiting our website
- Pages visited and time spent on our website (via analytics tools)
- Cookie data (see our Cookie section below)
3. How We Use Your Personal Data
We use your personal data for the following purposes and on the following legal bases:
To provide accounting and financial services (Contract performance)
- Preparing and filing tax returns (Self Assessment, Corporation Tax, VAT)
- Providing bookkeeping, payroll and financial advisory services
- Communicating with HMRC and Companies House on your behalf
- Sending invoices and processing payments
To comply with legal obligations (Legal obligation)
- Anti-Money Laundering (AML) checks as required under the Money Laundering Regulations 2017
- Keeping records as required by HMRC and Companies House
- Reporting obligations to regulatory bodies
To respond to your enquiries (Legitimate interests)
- Responding to contact form submissions and enquiries
- Sending service-related communications
- Improving our website and services based on usage data
With your consent
- Sending newsletters or marketing communications (only if you have opted in)
- Using non-essential cookies on our website
4. How Long We Keep Your Data
We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting and regulatory requirements.
- Client financial records: Minimum 6 years after the end of the tax year (HMRC requirement)
- AML identity verification records: 5 years after the end of the client relationship
- Contact form enquiries: 12 months if no engagement follows
- Website analytics data: 26 months (standard retention)
5. Who We Share Your Data With
We do not sell, rent or trade your personal data. We may share it only in the following circumstances:
- HMRC — when filing tax returns, registrations or correspondence on your behalf
- Companies House — when filing statutory accounts or confirmation statements
- Professional advisers — solicitors, banks or other professionals acting on your behalf with your knowledge
- IT service providers — software providers used to deliver our services (e.g. accounting software), who are bound by data processing agreements
- Regulatory authorities — where we are legally required to disclose information
All third parties we work with are required to protect your data in accordance with UK GDPR.
6. International Transfers
We primarily process your data within the UK and European Economic Area (EEA). Where data is transferred outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner's Office (ICO).
7. Your Rights Under UK GDPR
Under the UK GDPR and Data Protection Act 2018, you have the following rights regarding your personal data:
- Right of access — You can request a copy of the personal data we hold about you (Subject Access Request)
- Right to rectification — You can ask us to correct inaccurate or incomplete data
- Right to erasure — You can ask us to delete your data where there is no compelling reason for continued processing
- Right to restrict processing — You can ask us to limit how we use your data in certain circumstances
- Right to data portability — You can request your data in a structured, machine-readable format
- Right to object — You can object to processing based on legitimate interests or for direct marketing
- Rights related to automated decision-making — We do not use automated decision-making or profiling
To exercise any of these rights, please contact us at info@laurentiuniculescu.co.uk. We will respond within one calendar month.
8. Cookies
Our website uses cookies — small text files stored on your device. We use:
- Essential cookies — Required for the website to function (e.g. security, session management). These cannot be disabled.
- Analytics cookies — Used to understand how visitors use our site. These are only set with your consent.
You can manage or withdraw cookie consent at any time through your browser settings. For more information visit allaboutcookies.org.
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, destruction or alteration. These include encrypted communications, secure storage systems, and restricted access to client records.
While we take every reasonable precaution, no method of transmission over the internet is 100% secure. If you believe your data has been compromised, please contact us immediately.
10. How to Complain
If you have concerns about how we handle your personal data, please contact us first at info@laurentiuniculescu.co.uk so we can try to resolve the matter.
You also have the right to lodge a complaint with the UK supervisory authority:
- Information Commissioner's Office (ICO)
- Website: ico.org.uk
- Helpline: 0303 123 1113
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The "Last updated" date at the top of this page will be revised accordingly. We encourage you to review this page periodically.
